Understanding Commercial Reports in REST Professional

Overview

The commercial reports are only available for commercial properties used within the Advanced Commercial Module.  If you do not have the Advanced Commercial Module see Article How to Create a Rent Invoice in REST Professional

This document will cover:

• Tenant Commercial Statements
• Tenant Commercial Invoices
• Commercial Tax Invoice Ledger

Tenant Commercial Statements

The Tenant Commercial Statement prints a statement for rent, outgoings and other invoices owing as at today’s date followed by a tax invoice for rent, outgoings and invoice due for the following month. The tax invoice is printed for the month following your accounting month. So if the accounting month is June then the tax invoice would be generated for July.

1. Go to Reports > Tenants > Commercial Reports > Commercial Statements

2. Select your criteria

• Manager - to print the invoices/statements for a particular manager, choose the manager from the dropdown list. Leave as ALL to print all tenants regardless of the manager.
• Report Order - Choose to print in tenant or property order.
• Class - You may choose to print all properties, or select from the list and print:-
  • Commercial properties only.
  • Industrial properties only
• Print Next Month’s Invoices - If you select this option, REST will print an invoice on a single page for each rent, outgoings or invoice owed for the tax invoice period. The tax invoice period, is the month following the current accounting month.
• Print Zero Balance Statements - Tick to print Commercial Statements where no money is owed by the tenant.
• Print Total Amount Owing - If this option is selected, REST prints the total of the statement and the tax invoice as the total amount owing.
• Send email Statements - If this option is selected, REST will email copies to any tenants set up to receive bulk invoices/statements by Email.

3. Click on Print-F12 and Preview-F11

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NOTE: In the example above the Statement for August is an arrears status & the Tax Invoices for September will appear for the rental columns regardless of if they are due or not.

Tenant Commercial Invoices

The Tenant Commercial Invoices prints a single page invoice for each rent, outgoings and invoice due in the select month. If you select the current month you may also print the invoices due in the next period.

1. Go to Reports > Tenant > Commercial Reports > Commercial Invoices

2. Select your criteria

• Manager - To print the invoices/statements for a particular manager, choose the manager from the dropdown list. Leave as ALL to print all tenants regardless of the manager.
• Report Order - Choose to print in tenant or property order.
• Class - You may choose to print all properties, or select from the list and print:-
  • Commercial properties only.
  • Industrial properties only.
• Print Next Month Invoices -If you have selected the current month, you may also print the tenant invoices for the next period. For example if the accounting month is July, the tenant invoices due in August will be printed.
• Print Total Amount Owing -If this option is selected, REST prints the total of the statement and the tax invoice as the total amount owing.
• Print as Copy - This option prints the invoices with word “COPY” on the top of the invoice.
• Include rental invoices - As well as tenant tax invoices, a single page invoice for the month’s rent and budgeted outgoings will be printed.
• Send email Statements - If this option is selected, REST will email copies to any tenants set up to receive bulk invoices/statements by Email.

3. Click on Print-F12 and Preview-F11

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Commercial Tax Invoice Ledger

The Tenant Commercial Ledger shows tax invoices raised and paid for tenants for any period and a tax invoice reconciliation summary for the period.

1. Go to Reports > Tenant > Commercial Reports > Commercial Tax Invoice Ledger

2. Select your criteria:

• Manager - To print the invoices/statements for a particular manager, choose the manager from the dropdown list. Leave as ALL to print all tenants regardless of the manager.
• Report Order - Choose to print in tenant or property order.
• Class -You may choose to print all properties, or select from the list and print: -
  • Commercial properties only.
  • Industrial properties only.
• Ledger Order - Choose to print the ledger in chronological order or invoice number order.
• Complete History - Select this option to print the entire history for the selected tenant(s).
• Current Period Only - Select this if you want to print the transactions for the current month only.
• Select Period Range - Select the range of months for which you need the history.
• Transactions only - Selecting this option prints ledgers for tenants with transactions in the selected period.

3. Click on Print-F12 and Preview-F1

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