Generate a List of Receipts in Strata Master
Summary
There are a few screens or reports that will provide lists of receipts and the right reports would depend on the information you do have at hand. The options are -
- Formatted Reports for Individual Trust (Plans have their own operating trust account)
- Formatted Reports for Single Trust (Plans share a single operating trust account)
- Quick Reports
- Search/Edit Transactions
Learn how to produce a list of receipts processed in Strata Master through any of the above reports, to obtain the information you are seeking.
Overview
The list in Formatted Reports or Quick Reports is handy in balancing the bank reconciliation or searching for a particular receipt, for example. These reports clearly show the Lot receipted to. In search/edit transactions you can view the user who processed the receipt, and the date receipted, thereby determining whether the receipt was backdated.
Formatted Reports for Individual Trust
To use this option you would need to know the relevant Plan, however you can select a date range. This report provides an easy to read list with basic details.
1. Select the Form Rpts icon in icon toolbar.
2. Scroll down to select 'Receipts' report or select Banking Rpts tab and select 'Receipts' report.
3. Enter the Plan and a date range.
4. Click ok and the report generates.
The report can be printed, saved as an excel, word or pdf file or emailed.
Formatted Reports for Single Trust
To use this option you do not need to know the relevant Plan, and you can select a date range. This report provides an easy to read list with basic details.
1. Select the Form Rpts icon in icon toolbar.
2. Scroll down to select 'Trust Account Receipts' report or select Trust Ledger tab and select 'Trust Account Receipts' report.
3. Enter a date range.
4. Click ok and the report generates.
The report can be printed, saved as an excel, word or pdf file or emailed.
Quick Reports
To search quick reports, you have filters available according to the information you have at hand. You can select a plan or leave the Plan field empty and search all Plans, for example. You can enter a specific date or a date range. Receipt type is also a common search filter. This is an excellent report when some basic factors are unknown, such as the type of receipt.
1. Select the Quick Reports icon. Then select the Receipts tab.
2. Filter as required. Be careful to not exclude receipts from being list. This will occur when your filters 'filter out' some transactions. In the example below the Plan is left blank and only a date range entered.
3. The information provided by the search can also be filtered using the filter button, to remove unwanted columns or types of data.
4. When ready click the search binoculars and the search results generate, providing a list of receipts.
The report can be printed, saved as an excel file or previewed.
Search/Edit Transactions
Apart from date, amount and gst, search/edit transactions will show which account the receipt was processed to and the user who processed the receipt, with the date and time receipted. It may be found that the user backdated the receipt.
1. Navigate to Accounting > Adjustments > Search/edit transactions.
2.Enter filters that are relevant to your search. Do not 'over-filter' as you may find that you exclude the very transaction you are searching for.
In the example below we have selected a relevant Strata Plan, a date range and a Levy Receipt type of receipt.
3. You have the option to select 'Owners Corp receipt' or leave as 'Select All'.
3. You do not need to enter a Plan. Click the 'clear' button if you wish to remove the Plan from the filter.
4. Click the search binoculars and the search results will appear.
5. Scroll to the right and further information is visible including the login of the user who processed the receipts along with the date and time.
You have the option to Print the list generated or save to excel.