What's New in fileSMART Version 7.5
Overview
fileSMART version 7.5 introduces further efficiency and controls in the area of Auto Archive, STRATA Workflow, STRATA plans listing, Search & Archive modes. The following enhancements has been added:
Additional REST Professional Reports Can be Auto Archived in fileSMART
A new feature has been introduced in which a user can auto archive the EFT Tenant debit list which will be saved into the PMAdmin folder in fileSMART. Moreover, User can auto archive the Commercial Tenant Statements which will be saved in Property Management folder.
Support for Additional NZ Supplier Barcodes for REST Professional
Support for additional New Zealand supplier invoices for fileSMART workflow has been added. The new fileSMART workflow can handle the New Zealand barcode standard used for identifying creditors on a New Zealand invoice, such as council rates, water rates, energy bills and gas bills. Previously it was limited to two creditors Auckland Council and Watercare the version 7.5 fileSMART changes now cater for other creditor invoices that adhere to the same barcode standard used by Auckland Council and Watercare in New Zealand.
NOTE: that CRN number must be static otherwise like any other barcodes matching of the property.
The above example of WSL is the Biller Id for Watercare barcoded invoices.
The first 3 Uppercase Alphabetical characters for example ‘TEL’ above provide the biller id or creditor Id.
NOTE: The CRN used to match a Property record needs to be static otherwise the barcode will not work. The following New Zealand barcodes for the following creditors have now been successfully tested.
REST Professional:
- Auckland City Council
- Watercare
A New Filter Menu is Now Available in fileSMART for REST Professional
A new filter is available in fileSMART for REST Professional Search and Archive to show only Archived (inactive), show Active or Show all (Archived and Active Properties). Now records can be segregated based on the selection drop down.
fileSMART Search
For fileSMART search the following filter menu will be provided.
The default filter option will be ‘Active’ records.
The following behaviour will occur based on the filter option selected
Active
All active property codes and archived property codes up to the last 60 days will be shown in the main fileSMART ‘Prop Code’ drop down search menu.
Inactive
All Inactive Property codes that have been inactive for longer than 60 days will only be shown in the main fileSMART Prop Code drop down menu.
All Records
All records both active or Inactive will be shown in the Prop code drop down search menu.
fileSMART Archive
For fileSMART Archive the following filter menu will be provided.
The default filter option will be ‘All Active’ records.
The following behaviour will occur based on the filter option selected
Active
All active property codes and archived property codes up to the last 60 days will be shown in the main fileSMART ‘Prop Code’ drop down Archive menu.
Inactive
All Inactive Property codes that have been inactive for longer than 60 days will only be shown in the main fileSMART Prop Code drop down menu.
All Records
All records both active or Inactive will be shown in the Prop code drop down Archive menu.
A New Filter Menu is Now Available in fileSMART for STRATA Master
A new filter is available in fileSMART for STRATA Master Search and Archive to show only managed, show only unmanaged or Show all (Managed and Unmanaged). Now records can be segregated based on the selection in the drop down menu.
fileSMART Archive
The default filter option will be ‘Managed’ records.
The following behaviour will occur based on the filter option selected
Managed
Managed plan will be shown in the main fileSMART ‘Plan number’ drop down Archive menu.
Unmanaged
Unmanaged Plan that are no longer managed will be shown in the main fileSMART Plan number drop down menu.
All Plans
All plans both managed or Unmanaged will be shown in the Plan dropdown Archive menu.
FileSMART Search
The default filter option will be ‘Managed’ records.
The following behaviour will occur based on the filter option selected
Managed
Managed plans will be shown in the main fileSMART ‘Plan’ drop down search menu.
Unmanaged
Unmanaged plans will be shown in the main fileSMART Plan drop down menu.
All Plans
All plans both managed and unmanaged will be shown in the Plan dropdown search menu.
Support for Additional NZ Supplier Barcodes for STRATA Master
Support for additional New Zealand supplier invoices for fileSMART workflow has been added. The new fileSMART workflow can handle the New Zealand barcode standard used for identifying creditors on a New Zealand invoice, such as Council rates, Water rates, energy bills and gas bills. Previously it was limited to two creditors Auckland Council and Watercare, version 7.5 fileSMART now caters for other creditor invoices that adhere to the same barcode standard used by Auckland Council and Watercare in New Zealand.
The above example of MRP is the Biller Id for Mercury Energy barcoded invoices.
The first 3 Uppercase Alphabetical characters for example ‘TEL’ above provide the biller id or creditor Id.
Note that the CRN used to match a Plan needs to be static otherwise the barcode will not work. The following New Zealand barcodes for the following creditors have now been successfully tested.
- Spark Digital
- Mercury Energy
- Sky Business
- Watercare
A New Filter Menu is Now Available in fileSMART for Console
A new filter is available in fileSMART for Console Search and Archive to show only Archived (inactive), show Active or Show all (Archived and Active Properties). Now records can be segregated based on the selection in drop down.
fileSMART Search
For fileSMART search the following filter menu will be provided.
The default filter option will be ‘All Active’ records.
The following behaviour will occur based on the filter option selected
All Active
All active property codes and archived property codes up to the last 60 days will be shown in the main fileSMART ‘Prop Code’ drop down search menu.
All Inactive
All Inactive Property codes that have been inactive for longer than 60 days will only be shown in the main fileSMART Prop Code drop down menu.
All Records
All records both active or Inactive will be shown in the Prop code drop down search menu.
FileSMART Archive
For fileSMART Archive the following filter menu will be provided.
The default filter option will be ‘All Active’ records.
The following behaviour will occur based on the filter option selected
All Active
All active property codes and archived property codes up to the last 60 days will be shown in the main fileSMART ‘Prop Code’ drop down Archive menu.
All Inactive
All Inactive Property codes that have been inactive for longer than 60 days will only be shown in the main fileSMART Prop Code drop down menu.
All Records
All records both active or Inactive will be shown in the Prop code drop down Archive menu.