Standard Document Types for Property Management
Overview
There are standard document types that come with each of the archiving folders in fileSMART Archive.
The items shown in Bold below are used by the fileSMART Auto Archive or the fileSMART system and should not be modified or deleted.
If the document is Auto Archived when printed from REST Professional to the fileSMART PrintMail printer then the title shown on the document is listed in the column on the right.
The fileSMART administrator in your office can add document types and these can be modified or deleted as required.
NOTE: Changing or deleting a document type doesn’t change or delete documents already archived under that name. The administrator should use the bulk edit feature to ensure document already archived have one of the current document type names.
Standard document types by folder
Property Management
|
Document Type |
REST Document Title |
|
Advertising Docs |
|
|
Body Corporate Docs |
|
|
Bond |
|
|
Correspondence – Owner |
|
|
Correspondence – Tenant |
|
|
Correspondence – Tribunal |
|
|
End of Year Statement |
Owner Income & Expenditure |
|
Inspection Report – Ingoing |
|
|
Inspection Report – Outgoing |
|
|
Inspection Report – Routine |
|
|
Insurance Docs |
|
|
Lease Agreement |
|
|
Maintenance or Repair Docs |
|
|
Management Agreement |
|
|
Notices |
|
|
Owner Invoice |
|
|
Owner Statement |
Tax Invoice |
|
Photos – Inspection |
|
|
Pre fileSMART |
|
|
Pre-Electronic Docs – Owner |
|
|
Pre-Electronic Docs - Tenant |
|
|
Tenant Docs – Initial |
|
|
Tenant Docs – Vacating |
|
|
Tenant Invoices |
Tenant Tax Invoice |
|
Tenant Receipts |
Trust Account Receipt |
|
Tenant REST Tax Invoice |
Tenant Tax Invoice |
|
Tenant Water Rate Copy |
|
|
Water Rates |
PMAdmin
|
Document Type |
REST Document Title |
|
Bank Ledger |
|
|
Bank Rec – Daily |
|
|
Bank Rec – Monthly |
|
|
Bond Ledger |
|
|
Bond Trust Reconciliation Report |
|
|
Cashbook |
|
|
Cheque List |
|
|
Creditor Ledger |
Creditor Trust Ledger |
|
Creditor Remittances and Payments |
Creditor Statement |
|
Debit Occurrence Report |
Debit Occurrence Report |
|
EFT Statement |
|
|
EFT Tenant Debits List |
EFT Tenant Debits List |
|
EFT Transaction List |
EFT Payments List |
|
File Changes Report |
File Changes Report |
|
Funds Transfer Status Report |
|
|
Journals |
Trust Journal Entries |
|
Outstanding Disbursements Report |
Outstanding Disbursements or Outstanding Disbursements by Owner |
|
Owner Ledger |
|
|
Payments Report |
Trust Payments Report |
|
Receipts |
|
|
Receipts Report |
Trust Receipts |
|
Refunds |
|
|
Reversables |
|
|
RTA Ledger |
|
|
Sales Ledger |
Sales Trust Ledger |
|
Statements – Bank |
|
|
Statements – Bond |
|
|
Tenant Ledger |
Tenant Trust Ledger Report |
|
Trial Balance – Bank |
Trust Trial Balance |
|
Trial Balance – Bond |
|
|
Trial Balance – Creditors |
|
|
Trial Balance – Owners |
|
|
Trial Balance – Tenant |
|
|
Trust Account - Adjustments |
|
|
Trust Account – Reconciliation |
Bank Trust Account Reconciliation |
|
Trust Account – Unpresented Chqs |
Unpresented Cheque List |
|
Trust Account – Unpresented Deposits |
|
|
Trust Ledger |
Trust Ledger |