Sales Advertising Funds Management

Version 10.0 introduced enhanced Sales Advertising Funds Management to REST Professional.

Sales Advertising Funds Management now provides the ability to process advertising transactions without overdrawing the advertising balance or deposit funds, from within the same Sale in REST. A separate Sale Advertising Ledger is also available to track advertising transactions per sale.

From version 10.0 sale trust balances are separated into two balances, being Deposit/Sundry and Advertising. For example a sale may have a deposit /sundry balance of $15,000 and an advertising balance of $1,000 its total trust balance would be $16,000. During the upgrade to v10, all existing Sale trust balances will be allocated against the Deposit/Sundry balance.

Receipting Advertising Funds

Processing a receipt with a Type of Advertising now increases the Advertising Balance of the Sale. To receipt advertising funds for a sale:

Click Transactions > Sales > Receipts or Sales Receipt icon
Enter the Sale Property Alpha
Select who the funds have been received From and select To Trust Account from the drop down lists
Select Advertising from the Type drop down list
Enter the Amount and Description
Click OK, and enter the banking details for the receipt

Disbursing Advertising Funds

Processing a Sales Disbursement with a Type of Advertising now decreases the Advertising Balance of the Sale. There are two ways to create a disbursement from a sales advertising balance:

Sale Disbursements

To disburse Advertising funds using Sale Disbursements:

Select Transactions > Sales > Disbursements or Sales Disbursement icon
Enter the Sale Property Alpha
Select From Trust Account
Select To Creditor and enter the Alpha of the creditor you would like to pay
Select Advertising from the Type drop down list
Enter the Amount and Description

Click OK, to process the disbursement.

Sale Advertising Grid

Outstanding disbursements created from the Sale advertising grid now decrease the Advertising Balance of the sale.

To disburse Advertising funds from the Sale Advertising Grid:

Click Files > Sales > Sale or Sale Details icon and search for and display the appropriate sale
Go to the Property Tab
Click the plus icon to add an advertising entry to the grid
Complete the Date, Creditor, Description, Reference and Amount
Check Actioned and Charged
Click Yes, to confirm the creation of an outstanding disbursement against the sale

Click OK, to save the disbursement.

Sale Journal Entries

The ability to journal between a sales Deposit/Sundry and Advertising funds is available using the Sale Journal Screen.
To journal between Deposit/Sundry and Advertising funds:

Click Transactions > Sales > Journals or Transactions > Journals
Enter the alpha of the Vendor Account to debit
Select Deposit/Sundry or Advertising from the Type drop down list, to determine the balance you would like to debit
Select the alpha of the Vendor Account to credit
Select Deposit/Sundry or Advertising from the Type drop down list, to determine the balance you would like to credit

Click OK, to process the Journal

Reporting

On screen

You can view a Sale’s Advertising Balance in the following places at any time:

Sale Receipts
Sale Disbursements
Sale Journals
Enquiry Screen of a Sale

The Outstanding invoices screen displays outstanding disbursements for advertising with an asterisk. Outstanding disbursements Due Now and Due Later are totalled separately.

Sales Ledger Report

The Sale Ledger still includes transactions processed for advertising. To easily identify transactions for advertising they are now prefixed with Adv:

Sales Advertising Ledger

A new ledger has been added to track sale advertising transactions.

The Sale Advertising Ledger is available from Reports > Sales > Sales Advertising Ledger. The Sale Advertising Ledger displays all transactions that have occurred against the Advertising account during the period selected, with auditable details for each transaction followed by a running balance.